GST Billing-Software for Distribution,Retail and Manufacturing

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MASTERS

GST Billing-Software for Distribution,Retail and Manufacturing

CUSTOMER

GST Billing-Software for Distribution,Retail and Manufacturing

CUSTOMER CREATION

Areas, Routes, Categories, Groups are to be defined first for better MIS reports. It is useful for finding the customers,bills,reports those are belongs to a particular area,route, category & group.

Add New - For adding new customers(Customer are persons who purchases goods or services produced by your business).

1-

Code and Name fields are mandatory.

Customer Area/Route Creates in - Masters->area/route

Area of customers to which it belongs. To be select from the list on the right.

Route of customers to which it belongs. To be select from the list on the right.

Category To be select from the list on the right.

Group To be select from the list on the right.

2- GSTIN Enter customer GSTIN number.

3- State must be selected from the list on right side.

4- Email-Id send bill pdf to the customer via mail.

5- Credit Controls

Bill Credit Limit : How much credit is allowed per bill.

No. of Credit days : Max number of credit days allowed for a customer for a bill.

Credit Limit : Overall credit limit of the customer.

No. of pending bills : Max number of pending bills allowed per customer.

6-Series Selection - Setting the default billing or purchase series for customers

Billing Series : Masters->Series->add series for sales.

Purchase Series : Masters->Series->add series for purchases.

7-

Not tax Exempt : For including the item tax in billing to the particular customer

Tax Exempt : For excluding the item tax in billing to the particular customer.

Is Interstate : Tick ‘Is Interstate’ if the customer is from a different state.

Registered Dealer : Tick ‘Registered Dealer’, if the customer has a valid GSTIN.

Is Active : If ‘Is Active’ is ticked we are able to see the customer.

Save : To save the screen.

Clear/mark> : Clear the screen.

Delete : Tick and update for deleting a customer

SEARCH

GST Billing-Software for Distribution,Retail and Manufacturing

1- Search : Search for already created entries for viewing and editing.

2- Search Criteria

☞ Customer Wise

☞ Category Wise

☞ Group Wise

☞ Area Wise

☞ Route Wise

3- Input the characters for which the data is to be filtered.

4- List of filtered data.

ITEM CREATION

GST Billing-Software for Distribution,Retail and Manufacturing

Item Categories, Groups, Units of measure and price lists are to be defined first as per various Use cases.

1-

Add new : Create new item.

Code & Name fields are mandatory.

Commodity code & Tax configuration : This fields are tax related fields and to be select from the right side. Both are set to be same.

e.g. : Commodity code –GST @ 12%
Tax configuration – GST 12%

GST HSN Code : Enter GST HSN Code/SAC Code.

Item category & Group : For setting pricelist mapping and also used for filtering the reports.

Sales Margin : Calculate selling rate based on the purchase price.
     Calculation is;

Selling rate = Landing cost + (Landing cost * Sales Margin%)

Unit : To be selected from the list on the right.

MRP :

* Can add MRP in item creation.

* Can add MRP in item opening stock (top of the window).

* Can add MRP while entering the purchase invoice.

2-

Outer Qty : Quantity of boxes / cases in an outer.

Case Qty : How many pieces in a case.

3-

EANCODE : It is a 13 digit unique identification of products printed on the product as a barcode.

GST : Tick if the item have no GST.

Is Tax Exempt : Tick if the item tax is zero.

4-

Maintain Batch Details : Tick, if the item having Batch number.

  (A batch number is a mark of identification by which the food can be traced in the manufacture and identified in the distribution, shall be given on the label.)

Is Raw Material : Tick if the item created as raw material for manufacturing of another main item.

Is Service: Tick for creating tax paid services( Eg; Freight charges,Display charges etc... )

Use EAN for Scanning: Tick for scanning EANCODE while billing.

Fixed Price List : For setting the fixed price for an item.


5-

Item Pricing : Previously created pricelists are displayed here and selling rates for each price list can set here.

GST Billing-Software for Distribution,Retail and Manufacturing


Item opening stock : We can set item’s opening stock here.

GST Billing-Software for Distribution,Retail and Manufacturing

1-

☞This option is used for updating item opening stock.

Landing cost is must for update the opening stock.

If the item having multiple MRP , enter the details in next line and give MRP also.

2

Batch number, manufacturing date, expiry date fields are used only if the item having batch details  (identification details of the product)

Search : For viewing and editing already created entries.

   * Here we can filter the item based on the criteria’s given below ;

     -> Item wise.

     ->Category wise.

     ->Group wise.

     ->Commodity wise.


SUPPLIER

Supplier creation entry is same as customer creation.

GST Billing-Software for Distribution,Retail and Manufacturing

1- Add New : Create new supplier [A supplier is a business or individual that supplies your business  (you) with products].

2-

Code & Name : Fields are mandatory.

GSTIN : Enter the GSTIN number.

3- State : Select the State of the supplier (State must select from right side).

4- Series Selection : Setting the default billing or purchase series for a supplier.

   Series created in;

Billing Series : Masters->Series->Add series for sales.
Purchase Series : Masters->Series->Add series for purchase.

5-

No tax Exempt : Including item tax.

Tax Exempt : Excluding item tax.

Is Interstate : Tick ‘Is Interstate’ if the supplier is from out of state.

Registered Dealer : Tick ‘Registered Dealer ’ if the supplier has a valid GSTIN.

Delete : Tick on delete and update to delete the supplier.


PRICE LIST

In some cases, we may require more than one pricelist based on different groups of customers or products

GST Billing-Software for Distribution,Retail and Manufacturing

1- Add New : Create new Pricelist

Code & Name : Fields are mandatory.

       * Name : Type the name of the price list to be created.

Pricelist Calculation :

   ->+ - Percentage : Enter the percentage and uncheck ‘Is Increment’ , to subtract the corresponding percentage from the rate. The calculation is as follows;

Rate =Rate – (Rate * + - percentage/100)

   -> Discount % : Subtract discount % of amount in rate.

Gross value = Rate * qty
Taxable amount = Gross value – (gross value * discount %)

   ->Discount Amount : Subtract discount amount in rate.
   Line total calculation when give discount amount is;

Line total = (Gross value - discount amount) + taxamt

   -> Is Increment : Tick ‘Is Increment’ for adding the corresponding percentage to the rate.
      Calculation is as follows;

Rate =Rate + (Rate * + - percentage)/100)

   ->Is Fixed Price List : Set the price list as fixed price. Price remains constant irrespective of     changes in MRP.


   How to apply price list?

   Select price list in the transaction window.

  ☞ Price list entry : Utilities-> Price list entry -> Select pricelist -> Select items and set price.
   [Can prices for items as per the pricelist]

  ☞ Fixed Price List entry : Utilities- >fixed price list entry.
   [show all fixed price list and set price here]

  ☞ Price List Mapping : Utilities -> Pricelist mapping.
   [Set price list for a particular customer category, System automatically identifies if a
    pricelist has been assigned to the particular customer]


LEDGERS

GST Billing-Software for Distribution,Retail and Manufacturing

1- Create new ledgers

Code and name : Create new ledger and also select customer/supplier to set the opening balance.

☞ Select ledger head from the list on right side

☞ Set opening balance for ledgers.

Show in transaction vouchers : Select these options for show the ledger in the selected transactions;

   ⋇Show in purchase voucher.

   ⋇Show in sales voucher.

   ⋇Show in debit note voucher.

   ⋇Show in credit note voucher.

   ⋇Surcharge ledger [Automatically calculate the percentage value of the parent ledger and it is shown in the selected transaction vouchers].

2- List of all ledgers


E.g. for Surcharge Ledger:-

GST Billing-Software for Distribution,Retail and Manufacturing

1- Create a ledger as “sodexo coupon value”.

2- Select the ledger head as “Indirect expense”.

3- Show in transaction vouchers [Select these options for show the ledger in the selected transactions. And select “Show in sales voucher”].

4- Save the ledger .


Create another ledger as “sodexo surcharge”.

GST Billing-Software for Distribution,Retail and Manufacturing

1-

 ⋇Select the ledger head as “Indirect income”.

2-

  ⋇Show in transaction vouchers : Select these options for show the ledger in the selected
 transactions.

  → Select "Show in sales voucher".

  ⋇ Surcharge ledger :-

  → Parent ledger : Select “sodexo coupon value” ledger from the list .

  → Surcharge % : Input the percentage to be calculated.


It is shown in :Transactions->sales

GST Billing-Software for Distribution,Retail and Manufacturing

1- Enter the coupon value and coupon service charge calculated automatically.

  The grand total calculation by coupon is ;

Grand total = grand total - sodexo coupon value +/-sodexo surcharge

NOTE : The surcharge percentage can be added or subtracted from the grand total. It depends on the surcharge % & ledger head given.


CATEGORIES AND GROUPS

All category and group definition screens have the same layout.

GST Billing-Software for Distribution,Retail and Manufacturing


AREA/ROUTE

⋇  Area

⋇  Route

⋇  Godown

All three screens have the same layout.

GST Billing-Software for Distribution,Retail and Manufacturing


UNIT

GST Billing-Software for Distribution,Retail and Manufacturing

1- Name : Enter the unit.

2- Unique Quantity Code : Unique quantity code must select from right side (Applicable for GST
 filing).

3- Allow Decimal : Tick for allowing decimals for the selected unit.


SERIES

GST Billing-Software for Distribution,Retail and Manufacturing

1- Add new series for a transaction and select form type from the given list for form b2b,b2cs, etc... and identifying the transactions easily.

⋇ Select transaction name from right side.

⋇ Select form type.

⋇ b2b series for registered dealer.

⋇ b2cs series for unregistered dealer.

2- Browse for template file : To set print format for the series created.

⋇ Tick to activate/deactivate the series.

⋇ Tick manual numbering to enter the invoice voucher number manually.


EMPLOYEE

An employee is an individual who was hired by an employer to do a specific job.

GST Billing-Software for Distribution,Retail and Manufacturing

1-

⋇ Code & Name fields are mandatory.

⋇ Select employee type.

2- List of employee types.

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