GST Billing-Software for Distribution,Retail and Manufacturing

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Product Overviews

TRANSACTIONS

GST Billing-Software for Distribution,Retail and Manufacturing

PURCHASE

GST Billing-Software for Distribution,Retail and Manufacturing

Purchase

 ⋇ Purchase the products for the purpose of sale in the ordinary business.

 ⋇ It is a kind of expense and hence included in the income statement within the cost of goods
  sold.

 ⋇ Purchases may include buying of raw materials in case of manufacturing unit or finished goods
  in case of a retail business.

1- Add new & Search : Add new purchase entry and View and edit already entered vouchers using
 search option

2-

Series : Mandatory field. Already created in Masters -> series.

Entry date and invoice date are mandatory.

  ⋇ Entry Date : Date on which the invoice has been received.

  ⋇ Invoice date : Input the date as given on the supplier invoice.

Godown : Select godown, for the item stock added in to a particular stock point.
     [Godown created in Masters->Godown]

Supplier : To be selected from the list on the right.

GSTIN : Suppliers GST number will appear here automatically when that set it to,
     Masters->Suppliers.

Invoice no. : Input Invoice number as per the invoice number received from suppliers.

3-

Item Field : Select items from the list as per the given invoice and also input the other fields.

 ⋇ Current MRP as per the supplier invoice is to be inputted enabling the application to create new
 batches to maintain MRP wise stock.

Gross Value =Rate * Quantity

Taxable amount = [(Gross Value) – Disc% / Discamt]

 ⋇ Case / outer calculations while selecting the unit;

  →If selected unit is “CASES” input case rate.

  →If selected unit is “OUTER” input outer rate.

  →If selected unit is “Base Unit” (e.g. Pcs, Kg etc )input unit rate.

   E.g. If 1case= 6 outer, 1outer = 12pcs.

   Total number of Pcs = 6x12.

   And the Discount & scheme calculations following this;

        Discount % amount;

Discount % amount = Gross Value * Disc%

         Discount Total;

Discount Total = Discount% amount + Discount amount

         Scheme % amount;

Scheme% amount = Taxable amount * Scheme%

         Scheme total;

Scheme total = Scheme% amount + Scheme amount

Line Total = (Taxable Amount + Tax Amount) - Scheme Total

Tax Amount = Taxable Amount * Tax Config%
Selling rate = Landing cost + (Landing cost * sales margin%)

 ⋇ How to delete item in transactions?

   Select item -> press delete key on the keyboard.

4-

Ledger and amount : Shows the accounting breakups of the inputted invoice.

Discount after tax : Discounts inputted here will reflect only in the grand total.

5- Cancel/ Delete : Tick for Cancel or delete and click update to delete or cancel the voucher.

6-

Print : To Generate a purchase invoice print.

Save : To Save the purchase voucher.

Clear : Reset the screen

7-

Pending GRN : Shows if any GRN entries are there to converted to purchase.

Pending Orders : List of pending orders for which purchase invoice has not converted to purchase.
        Purchase order are generated in Transactions->Purchase order.

Purchase Summary : Shows all recent purchase entries.

SALES

GST Billing-Software for Distribution,Retail and Manufacturing

Sales : is activity related to selling or the amount of goods or services sold in a given time period

✔ Can Create two types of entries;

  ⋇Service Invoice : In case of service provided for customers, create services in,
       Masters->Item->Give series name->Select the tax->Tick on "Is Service" and enter the
      created service in sales voucher.

  ⋇Sales Invoice : In case of goods provided for customers.
         Both service and sales vouchers entered in, Tranactions->Sales.

1-

Series : Select series – created in masters -> series.

Customer : To be selected from the list on the right.

GSTIN : Customer GST number will appear here automatically when that set it to,
     masters->customer.

Price List :

⋇ Select Pricelist

⋇ Create pricelist in master

⋇ Pricelist is automatically reflected, if it has been configured previously.

Godown : Select godown, for reduce the stock from the particular stock point.
     [Godown wise stock reports availabale in reports.]

2-

Item field : Enter the items, quantity, rate and other schemes and discounts.

  → Discounts calculated in gross amount (rate*qty)

  → Schemes calculated in line total

  → Scheme % amount is calculated in taxable amount and the amount is reduce in after tax
    amount (i.e.; line total)

  → Discount after tax : After tax discounts, reflected only in the grand total.

3-

Cash/Credit : Set the payment mode to cash or credit.

  ⋇Cash Sale : Goods/Services are sold on cash

  ⋇Credit Sale : Goods/Services sold for credit
      [The consideration of sale not received at the time of selling and customer agreed to
     give the money at the later period.]

Use Add. Billing info : Tick for add additional customer details, this information shown only in bill
           print.
           (e.g.:Shipping address)

Cash Disc% : Set cash discount % for all times.It reflects on both line total and grand total

Search : For view already entered sale entries and select an invoice from the list for editing.

  ⋇Filter the entries using certain criteria's, i.e.;

  →Customer wise

  →Godown wise

  →Item wise

  →Voucher number wise

4 -

Send as email : For send the bill PDF to the customer via mail.

      [Open bill -> click on “Send as mail” -> Click on “Print/Email”.]

Pending Delivery Note : Shows if any delivery note entries are those to converted to sales.

Pending orders : Shows if any sales order entries are there to converted to sales.

Sales summary : Shows recent sales history.

Customer summary : Displays the customer ledger in descending order.

Utilities

GST Billing-Software for Distribution,Retail and Manufacturing

Dispatch Details

Input delivery related information if needed.

GST Billing-Software for Distribution,Retail and Manufacturing

RECEIPT

☞Receipt is equally important in a business. We use receipt when someone pay us a certain some of money towards the consideration of sale, service or any other repayment & Payments like loan, advances etc. In such cases we issue a printed receipt as an acknowledgment of money receipt.

☞Receipt is a legal document that we received cash, cheque from other party.

☞Transactions -> Receipts

GST Billing-Software for Distribution,Retail and Manufacturing

1-

Series : Select the series for receipts.

Entry Date : Input entry date

Ledger Name : Select ledger

Amount : Input the amount

Cash/Bank : Select the payment mode

  ⋇ Cash : When transaction is settled through cash or money receiving through cash.

  ⋇ Bank : The amount received through bank like cheque, DD, online transfer like NEFT, RTGS etc.

   If Select bank;

   → Enter cheque number/Transaction Number.

   → Enter Cheque date.

   → Select Bank.

Narration : Enter any other details here, it reflects in reports also.

Auto Reference : It means the amount reduce from the ledger's opening balance.

Manual Reference : We can enter rceipt against each sales bill.
[Select bill -> enter the amount -> Press enter key -> Press right arrow 2 times -> Press space key 2 times, then the entry will saved.]

Receipt Summary : Show all receipt entries.

Ledger Summary : Display the ledger statement of the selected ledger till date.

PAYMENT

GST Billing-Software for Distribution,Retail and Manufacturing

1-

Series : Select the series.

Entry Date : Input entry date.

Ledger Name : Select Ledger.

Amount : Input the amount.

Cash/Bank : Select the payment mode.

   If select bank;

   → Enter cheque number/Transaction number.

   → Enter cheque date.

   → Select Bank name.

Narration : enter the other details about payment. It will reflected in reports

Payment summary : Show all payment entries.

Ledger summary : Display the ledger statement of the selected ledger till date.

CREDIT NOTE (Sales Return)

Credit note  is an accounting document Issued by the seller to the buyer informing that his account has been credited due to sales return made by him.

GST Billing-Software for Distribution,Retail and Manufacturing

1-

Series : Select the series.

Entry Date : Input entry date.

Customer : Select customer name.

Sup-DbNoteDt : Input the Sup- DbNote Dt, if the supplier give their debit note date and tick debit note from supplier.

Sup-DbNote No : Input the Sup-DbNote No, if the supplier give their debit note number and tick debit note from supplier.

☞ If it is a GST credit note , Turn off "Pre-GST" and Turn on "Refund Tax".

☞ If it is a Non GST credit note, Turn on "Pre-GST" and Turn off "Refund Tax".

Invoice no. : Select invoice no.

2-

Item field :

  →If Refund tax on , Item listed based on the selected invoice number.

  →Keep the returned item and delete all other items in the entry.

  →If Pre-GST on, Press F5 in item field for list all items.

  →Taxable : Tick for adding tax component.

  →Damaged : Tick to show the item is damaged.

  →Is Affect Inventory : If tick, affect the stock of entered item in debit note or credit note.

3- Select the reason for sales return (Applicable for GST filing).

4-

☞Credit note summary

☞Customer Summary

DEBIT NOTE (Purchase Return)

Debit note is a commercial document issued by a buyer to a seller as a means of formally requesting a credit note.Debit note acts as the Source document to the Purchase returns journal.

GST Billing-Software for Distribution,Retail and Manufacturing

1-

Series : Select the series.

Entry Date : Input entry date.

Supplier : Select supplier name.

Sup- CRNote Dt : Input the Sup- DbNote Dt, if the supplier give their debit note date and tick debit note from supplier.

Sup- CRNote No : Input the Sup-DbNote Dt, if the supplier give their debit note number and tick debit note from supplier.

☞If it is a GST debit note , Turn off “Pre-GST” and Turn on “Refund tax”.

☞If it is a Non GST debit note Turn on “Pre-GST” and Turn off “Refund tax”.

Invoice no. : Select invoice no.

2-

Item field :

  → If Refund tax on , Item listed based on the selected invoice number.

  → Keep the returned item and delete all other items in the entry.

  → If Pre-GST on, Press F5 in item field for list all items.

  →Taxable : Tick for adding tax component.

  →Damaged : Tick to show the item is damaged.

  →Is Affect Inventory : If tick, affect the stock of entered item.

3- Select the reason for purchase return (Applicable for GST filing).

4-

☞ Debit note summary

☞ Supplier Summary

STOCK JOURNAL

GST Billing-Software for Distribution,Retail and Manufacturing

1- Series and date are mandatory.

2- Enter the item.

 → If you need to add to the existing stock, select the item and input the corresponding quantity.

 → Tick on subtract to subtract the quantity from stock.

 → Tick on damaged for adding or subtracting quantity from damaged stock.

3-

☞ Stock journal Summary

Physical stock adjustment : This entery created in utilities->Physical stock adjustment.

☞Select the entry and press enter key->save here,then only stock reflect for that items.

PURCHASE ORDER

GST Billing-Software for Distribution,Retail and Manufacturing

Purchase order is a document used by the buyer to order goods from a supplier.

Supplier raises an invoice against the order, that is inputted as a purchase voucher in the
  application.

1- Generate Purchase Order

 ☞Select supplier name -> Click on generate purchase order to show all items that has been
  purchased from the selected supplier.

 ☞The user can identify the products to ordered on the basis of previous sales and current stock.

SALES ORDER

GST Billing-Software for Distribution,Retail and Manufacturing

Sales order is a document used to enter the sale orders from the customer.

☞ We go and take orders from customers and enter it in transactions->sales order.

☞ It can enter by manually or by mobile (Using mobile application for take sales order and receipt).

☞ Enter the sales order and save.

☞ We can edit it in utilities->sales order processing->save .

☞ It is saved to transactions->sales .

☞ If we delete or cancel the order from sales , it is shown in pending orders .

☞ It can remove from pending order by delete the order from transactions->sales order only.

MANUFACTURING VOUCHER

GST Billing-Software for Distribution,Retail and Manufacturing

Add Raw Materials

  Masters -> Items -> Add new item -> Tick ‘Raw Materials’.

GST Billing-Software for Distribution,Retail and Manufacturing

Add original product

GST Billing-Software for Distribution,Retail and Manufacturing

PRODUCT COMPOSITION

  Utilities -> Product composition

GST Billing-Software for Distribution,Retail and Manufacturing

Product composition process

GST Billing-Software for Distribution,Retail and Manufacturing

1- Select the original Product and Product quantity.

2- Select all raw materials for manufacturing the product.

3- Listed all Products and raw materials.

4- Save product composition.

Manufacturing Voucher

  Transactions -> Manufacturing Voucher

GST Billing-Software for Distribution,Retail and Manufacturing

Create Manufacturing Voucher

GST Billing-Software for Distribution,Retail and Manufacturing

1- Select the original product and give the quantity and Selling price.

2- Listed all raw materials used to making the original product .

3- Save the voucher.

GOODS RECEIPT NOTE& DELIVERY NOTE

Goods receipt note and Delivery notes are used to transfer the stock from branch to branch.

☞ These are used by stores as an evidence of receive/delivery of goods.

GRN/GDN acts as internal proof of goods received/send to process and match against your supplier/customer invoices/purchase orders.

☞ These are internal documents produced after inspecting delivery/receive for proof of order receipt.

GOODS RECEIPT NOTE

Screen layout and functionality is same as Purchase window.

GST Billing-Software for Distribution,Retail and Manufacturing

DELIVERY NOTE

The screen layout and functionalities are same as the sales window.

GST Billing-Software for Distribution,Retail and Manufacturing

Product Overviews